You'll need to apply settings to a couple of areas in Tanda to let us know how you handle Public Holidays, including when your holidays occur for your location and if you have staff that are paid for not working.

Set your Location

Go to Settings > General Settings > Public/Show Holidays tab:

Select your Public Holiday Region, for example Country or State. This is your account wide default settings so if you have Locations that are different, you can set this in the Teams section.

You can also add in days that aren't included in the standard for that region, by adding dates to the right. For example in Brisbane, this would be our Show Holiday day. 

Click Update Settings at the bottom to save. 

Set your Default Leave Length

Still in General Settings, go over to the Time Off tab. Under the Leave heading, the Default leave request length (hours) should be populated with what your business considers a standard day. Most organisations have this as 7.6, however if yours is different, change the amount in the field and update.

The reason we set this for Public Holidays is that if you pay staff for not working on Public Holidays, in Tanda this is configured through Leave Types, so you'll need to let the system know how many hours to automatically apply this for, which is based on your standard day. 

Just click Update Settings at the bottom if you made any changes. 

Set Public Holiday (Paid/Not Worked)

For Full Time and Part Time staff who aren't working on a Public Holiday but need to be paid a normal day's pay, you can set this in Tanda in Leave Types. Even though it's not considered Leave, this is configured here in Tanda so we can apply it applied to a Timesheet (as staff won't use the Time Clock for this).  

Go to Payroll > Leave Types:

Ideally, you’ll want to create two types setup:

  1. Full Time: Public Holiday (Paid/Not Worked), which can be automatically applied.
  2. Part Time: Public Holiday (Paid/Not Worked), which will need to be manually applied to relevant Timesheets as the system doesn’t know which day and how many hours Part Time staff are contracted to work on a Public Holiday.

Alternatively you can leave it as one leave type and have it as a manual process, which would be set up in the same way as Part Time: Public Holiday (Paid/Not Worked).

Create Full Time Public Holiday (Paid/Not Worked) automated:

If you already have a default Public Holiday leave type created, click on the name to edit it (otherwise click + New leave type in the top right corner).

  • Name: add Full Time to the front of the name so you can distinguish between the Part Time rule you’ll create next. It should read as Full Time: Public Holiday (Paid/Not Worked).
  • Export names: if you just want Public Holiday hours to go to normal hours in your Payroll Software you would select Base Hourly/Ordinary Hours or if you are using a Tanda Managed Award the Base Hourly version of this, which might look like – Hospitality Base Hourly. Alternatively you can set a specific Pay Items called Public Holiday which pays 1x rate and export to this. 
  • Award template: leave as All staff if you only have one Award on your account otherwise specify which Award it applies to. You will then need to create a copy of this rule to apply to your other Award. 
  • Applies on: Public Holidays (make sure in Settings in Tanda you have selected your Public Holiday region and added any additional Public Holidays):

Next, under Applies to: select Categorised (Tagged) Staff and tick Full Time.

Finally, scroll down to Pay Rates and put the Multiplier as 1, as you want to pay staff at their normal pay rate:

Click Update at the bottom to save. 

Full Time staff who haven’t clocked in by 11pm on a Public Holiday will now have this leave type automatically applied to their timesheet. You can check out more information on how this applies on Timesheets with the following article

Create Part Time: Public Holiday (Paid/Not Worked):

Back in the Leave Types screen, click + New leave type:

  • Name: Part Time: Public Holiday (Paid/Not Worked)
  • Export names: if you just want Public Holiday hours to go to normal hours in your Payroll Software you would select Base Hourly/Ordinary Hours or if you are using a Tanda Managed Award the Base Hourly version of this, which might look like – Hospitality Base Hourly. You can also set it to go to another Pay Item called Public Holiday if you have this setup.
  • Award template: leave as All staff if you only have one Award on your account otherwise specify which Award it applies to. You will then need to create a copy of this rule to apply to your other Award. 
  • Applies on: Public Holidays (make sure in Settings in Tanda you have configured your Public Holiday days). Don't tick Automatically apply this leave unless you want it to apply to all Part Time staff for the default leave length set in your settings. 

Next, under Applies to: select Categorised (Tagged) Staff and tick Part Time.

Next, scroll down to Pay Rates and put the Multiplier as 1, as you want to pay staff at their ordinary hourly rate:

Click Create at the bottom to save. 

Just remember, for Part Time staff, if a Public Holiday falls on a day when they would normally work, you just need to apply this Leave type to their shift. Have a read of the following article on how to apply it on the Timesheet.  

Public Holidays Worked

If staff work on a Public Holiday, as part of Tanda’s Managed Award Template, penalty rates will automatically be applied as long as they they clock-in on the day.  If you have custom rules in your account and you can't see penalty rates applying, please contact Tanda Support on the details at the bottom.

Staff working require leave on Public Holiday

This is quite an uncommon occurrence but if an employee (Full/Part Time) is working on a Public Holiday and then needs to take paid leave (i.e they go home sick), you'll need to setup a different Leave Type for this to apply. This is because the system ignores Leave on Public Holidays unless it is ticked to apply on a Public Holiday.

To create this, as before under Payroll > Leave Types > Create Leave Type:

  • Name: Personal/Carer's Leave (Public Holiday)
  • Export names: set to where your existing leave goes to in your payroll system
  • Applies on: Public Holidays (make sure in Settings in Tanda you have configured your Public Holiday days). Don't tick automated as it should only apply if staff apply for it:

Staff can then apply for this or you can apply the Leave in Tanda and it will apply and export Leave on a Public Holiday.


If you would like further assistance please contact Tanda Support by clicking on the blue chat icon in the bottom right corner, on 1300 859 117 or support@tanda.co 

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