Keeping track of staff leave can be tricky. Tanda makes is simple by putting all your staff leave in one place. Using leave in Tanda, you can do away with paper leave forms and quickly approve or decline staff leave.
To manage your leave in Tanda, select the Leave tab at the top of your Dashboard.
Using the Leave Portal
Staff can use the employee portal at www.tanda.co/portal on their desktop or mobile device to apply for leave. The employee portal allows staff to enter a start and end date, leave type, hours taken off and a reason. Selecting Request Leave will submit the leave request for review by a manager.
To access the employee portal directly, use the Employee Portal button. Leave requests added through the employee portal will appear in the Pending tab must be approved by a manager.
Using the Add Leave Request button in the top right hand corner of the Leave panel, you can add in leave on behalf of a staff member. These requests will be automatically approved and will appear in the Approved tab once requested.
Pending Leave Tab
Leave requests entered through the leave portal will come through to the Pending tab of the leave section. You can approve or decline a leave request by using the buttons in the bottom left hand corner of the request and your staff will be notified by email.
To help navigate your pending leave, use the search bar at the top of the pending tab to search requests by name, leave type or cost centre for reporting. To further filter leave by date, use the date picker to select the start and end date for the period, or use a preset time period on the left of the calendar.
Approved Leave Tab
Once approved, leave requests will move to the approved tab, where they can be edited by managers until exported to your payroll software. You can view the history of the leave request to track changes, send a message to your staff or decline the approved request using the View History, Send Message and Decline options above the request.
For more accurate cost centre reporting, select an option from the cost centre drop down menu to associate the cost of leave with that centre.
Declining a leave request will prompt you to send an email notification to the staff member, outlining why the leave was declined. Once leave is declined, the request will be moved to the declined tab.
If you would like to delete a leave request, you can do this by clicking on the Delete Request button found at the top right of each leave request. You are able to delete both Pending and Approved leave. This will move the request into the Declined tab without having to send staff a notification email. Keeping a track of deleted leave is important for security purposes and will prevent any problems if a request is accidentally deleted.
If you wish to edit a leave request, you may do so up until any timesheet on which the leave applies has been exported. If the timesheet has already been exported, you will notice a lock on the leave request highlighting this. If you wish to edit this leave request, you will need to unlock the timesheet it applies to first.
To keep track of your leave, subscribe to the Leave Calendar on your calendar software using the subscribe option in the tools menu. You can also export your leave as a csv file for reporting in Excel.
To view the history of a leave request or send a message to your staff in regards to their leave, you can access these tools by clicking the down arrow next to the staff members name above their leave request. For a link to the timesheet that this leave request falls on, use the View Timesheet tool. To view all leave requests for this staff member, you can also select All Leave Requests for a complete list.