Setting up Public Holidays

There's two different scenarios with Public Holidays:

  • Either your staff work and get paid at penalty rates or
  • You need to pay them for not working, at a normal day's pay.

Applying penalty rates for working is enabled automatically as part of Tanda Managed Awards, so as long as they clock-in on the day and you have Public Holidays configured in Tanda, they'll get paid at the correct rate. If you have an EBA, please be in touch with us to check this is setup for you at support@tanda.co.

For your Full Time and Part Time staff that need to be paid at a normal day's pay, you just need to setup leave for this.

In Tanda, go to Payroll and Leave Types:

Ideally, to make things more automated, you'll want to create two Public Holiday leave types:

1. Full Time: Public Holiday (Paid/Not Worked) which is automated

2. Part Time: Public Holiday (Paid/Not Worked) which you manually put in for those Part Time staff whose hours fall on the relevant Public Holiday.

Alternatively, you can just leave it as one leave type and have it as a manual process. That would be the same as the second leave type option (for Part Time staff).

 

Create Full Time: Public Holiday (Paid/Not Worked) automated:

If you already have a default Public Holiday leave type created, click on the name to edit it (otherwise click New leave type to create a new one).

Name: add Full Time to the front of the name so you can distinguish between the Part Time rule you'll create next. It should read as Full Time: Public Holiday (Paid/Not Worked).

Export names: if you just want Public Holiday hours to go to normal hours in your Payroll Software you would select Base Hourly/Ordinary Hours or if you are using a Tanda Managed Award the Base Hourly version of this, which might look like -- Hospitality Base Hourly

Applies on: Public Holidays (make sure in Settings in Tanda you have selected your Public Holiday region and added any additional Public Holidays)

Next, under Applies to: select Categorised (Tagged) Staff and tick Full Time:

Next, scroll down to Pay Rates and put the Multiplier as 1, as you want to pay staff at their normal pay rate:

What this means, is for any Full Time staff, if they haven't clocked in by 11pm on a Public Holiday, this leave type will be automatically applied to their timesheet. Click Save to update this rule: 

Create Part Time: Public Holiday (Paid/Not Worked) automated:

In the Leave Types screen, click New leave type. 

Name: type Part Time: Public Holiday (Paid/Not Worked)

Export names: if you just want Public Holiday hours to go to normal hours in your Payroll Software you would select Base Hourly/Ordinary Hours or if you are using a Tanda Managed Award the Base Hourly version of this, which might look like -- Hospitality Base Hourly.

Applies on: Public Holidays (make sure in Settings in Tanda you have configured your Public Holiday days)

Next, under Applies to: select Categorised (Tagged) Staff and tick Part Time:

Next, scroll down to Pay Rates and put the Multiplier as 1, as you want to pay staff at their normal pay rate:

The reason you can't automate Part Time staff is because the system doesn't know which day and how many hours they are contracted to work on a Public Holiday, so you just need to enter it as leave on the timesheet yourself.

Click Create new leave type to update your changes:

Now you have configured your Public Holidays, you might want to have a look at how they apply on Timesheets. Have a read about How Public Holidays are applied on Timesheets.

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