CheckWorkRights (CWR) runs right to work, visa, licence and background checks on your employees. The CheckWorkRights integration sends those check results into Tanda as qualifications, so Tanda's roster rules can block an employee from being rostered, or limit their hours, whenever their check results say they should be.

This help guide explains how the integration works, what you need to set up in Tanda, and how student visa hour limits are handled.

Each check type you switch on in CheckWorkRights has a matching qualification in Tanda, named with a – CWR suffix, for example Right to Work – CWR or RSA – CWR. When an employee's check result changes in CheckWorkRights, CWR updates that qualification on their Tanda profile, including its expiry and effective dates. Changes usually reach Tanda within seconds.

Tanda then applies its normal qualification rules:

CheckWorkRights also monitors visa holders on an ongoing basis through VEVO, so when a visa is granted, changed, cancelled or expires, the qualification in Tanda is updated without anyone having to re-check the employee.

You connect the integration from inside CheckWorkRights using your own Tanda login, so there are no API tokens to copy. CheckWorkRights then walks you through each check type you switch on.

Some rostering settings can only be changed in Tanda, so there is a one-time step for each check type. CheckWorkRights shows you exactly which settings to tick, and won't start sending updates for that check type until you confirm it's done.

Once each check type is confirmed, use Sync all employees in CheckWorkRights to send every current employee's check results to Tanda in one go. You don't need to wait for statuses to change before the roster rules start working. You can also re-sync an individual employee from their CheckWorkRights profile at any time.

Each CWR qualification is assessed on its own. An employee can only be rostered for a shift if every one of their CWR qualifications allows it, so the most restrictive result always applies.

In CheckWorkRights you can set a roster buffer, which adds a set number of days to every expiry date sent to Tanda. This lets managers keep rostering ahead while an employee's new visa or licence comes through. For example, if a visa expires on 30 June and the new visa is linked on 1 July, the buffer stops that employee disappearing from next month's roster.

The buffer only applies to expiry. If a check comes back with no work rights or a critical visa status, the employee is blocked in Tanda straight away.

For student visa holders, CheckWorkRights receives the visa conditions from the Department of Home Affairs and collects the supporting evidence, such as the Confirmation of Enrolment (CoE), course start date and term break dates. Once your team verifies that evidence in CheckWorkRights, the dates are sent to the student's CWR qualification in Tanda.

Example: A student starts on 1 January with verified breaks from 1 to 15 April and 1 to 30 September. In Tanda they are limited to 48 hours per fortnight from 1 January to 31 March, unlimited from 1 to 15 April, limited from 16 April to 31 August, unlimited in September, and limited again from 1 October.

To get a heads-up before a student goes over their hours, turn on the Qualification maximum hours risk key alert under Settings > Notifications and Tasks > Key Alerts.

For questions about check results, VEVO monitoring or the CheckWorkRights side of the setup, contact CheckWorkRights directly. For anything in Tanda, reach out to support@tanda.co.